The Paperless Payroll: A Way to Save Money and Go Green.

Despite the increased use of the Internet and computing technology as a whole, paper consumption, for most businesses, is actually increasing by 20% every year. From printing out e-mails to web pages, offices produce large amounts of paper waste. Unnecessary paper consumption is costly, wastes time and decreases productivity.

Payroll bureaux require cheques and reports to be produced periodically, which are generally posted to the recipient (whether it is an employee or employer). Even for a local payroll this would mean a trip of several miles before delivery of the documents. But this does not take into account the other paper-consuming activities of the typical payroll department such as faxes, reports for reconciliation, reports printed in error and archived documentation.

So, how much does the average payroll bureau spend on producing all of this documentation AND more importantly how much can be saved by going paperless?

We surveyed The Payroll Department, a payroll services company based in Bristol. They run 120 payrolls per month, varying in size from one to several hundred employees. It’s estimated that the total amount the bureau spends on all document printing, filing and storage (associated with payroll) is £3259 per year.

Qtac’s payroll software has the ability to export all reports into several formats including Excel Spreadsheets and Adobe PDF. Our professional software goes one step further allowing users to email payslips automatically to all employees in a company payroll.

A pleasant result for a business intending to go ‘paperless’ would not only save money, but would also:

• Reduce deforestation as no requirement for paper.
• Reduce energy consumption, used in production of paper and transportation.
• Reduce greenhouse emissions by cutting out delivery of documents.
• Generate no waste, so less land filling.

Do you want to know how much you could you save?

Use our paperless payroll cost saving calculator now to see the benefits of going green!

What else can we do to ‘Go Green’ at work?

• Turn off lights and electronic equipment when not needed.
• Use recycled paper and source recycled documents (like payslips).
• Recycle as much as possible.
• Invest in company cars with low emissions.
• Make the most of government incentives and schemes (like the Government Cycle to Work Scheme).
• Try to create a recycling buzz in the office!

Useful links:

Qtac Payroll Products - Payroll Software for a paperless office.

Payroll Outsourcing from The Payroll Department

Microsoft.com – 6 Tips for a paperless office